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Follow these 5 steps to automate your accounting firm’s process

According to the American Productivity and Quality Center (APQC), nearly 3 in 4 organizations have an active accounting process transformation project underway. Embracing technological changes creates long-term benefits for both the employees and the company.

We’re here to show you that you can break into accounting automation without creating havoc to your company’s accounting processes. In five steps, we’ll have you rocking and rolling. It’s a big change, but it doesn’t have to feel like you’re pushing your ledgers off a cliff; it should be methodical and straightforward.

Follow these 5 steps to automate your accounting firm’s process

1. Identify accounting process to automate

The first step towards accounting automation is to figure out which accounting processes can be easily automated without affecting day-to-day tasks. Not all of your accounting tasks are built for automation, so you need to figure out what works, what doesn’t, and what your priorities are.

To assess what is working and what could be improved, map the process for how your accounting gets done. How are day-to-day decisions made? How are reports generated? Mapping out the path for your most-used processes will quickly let you identify where you have room for automation.

2. Identify Pain Points

For identifying pain points, you need to involve everyone who is part of your accounting process. A short survey is a quick way to figure out what is working and what isn’t. After collecting the surveys, group them into similar issues, make the list - this is what you should consider when deciding about additional automation functions your team would benefit from.

3. Digitize the document process

Take all manual and paper documentation and create digital versions of them. Assign someone in the office to drive this process. There needs to be uniformity to make sure documents are named correctly. This will allow your organization to move towards automation quickly.

4. Evaluate Technology

Evaluating accounting technology doesn't require a Ph.D. in Information Tech and or a CPA license. Every journey starts with a single step, and evolving from spreadsheets to an automated accounting process is a journey. Here are 4 points to evaluate before you deploy an automation suite at your accounting practice.

  • It integrates with your current systems and workflows
  • It generates data that provides new and important insights
  • It improves efficiencies and/or replaces outdated or less efficient tasks
  • It offers supportive and helpful customer service to the end-user

5. Communicate process changes

To make sure that your team is utilizing the tools properly and not just wasting money invested in the technology, you need to set aside time to brief the whole company on what has changed and how it will affect their working patterns. This will help the entire team to be on the same page and adapt to the transition quickly.

Considering a new technology for your accounting practice? Give CA Office Automation (CAOA) a try to see how you can make strides toward successfully managing your accounting business from prospect to payment.